Please have a look:

1. Each dictation device will be customized with the Author´s name, ID or similar. Now the system knows automatically who created a dictation and when (because the device have an internal watch, too).
   


2. The Olympus dictation management software was set up based on your organizational structure: All authors, secretaries and transcriptionists have an account. The workflow between this persons are defined. Because the software offers many options, the software mirrors your workflow. It´s not you who has to change the workstyle.
   


3. After a dictation is done and the dictation device is put into the docking station, the dictations will be downloaded automatically. Based on predefined workflow, the dictations will be send automatically to a secretary or transcriptionist. The dictations on the device will be automatically erased.
   


4. The secretary or transcriptionist transcribes the document, means e.g. create a word document while listening to the dictation file. In comparison to analogue times the transcription software plays back the digital audio file. The secretary can listen to the dictations via special PC earphones and control the play back via a PC footswitch. Individual settings (tone, playback speed, automatic rewind etc.) are possible. The addtional dictation informations (e.g. author, worktype, dictation Dates, dictation lengths etc. allows the secretary to do a proper work organization. Dictations have different process status (e.g. pending, finished). Finished dictations will be automatically linked the correct documents and the dictation will be erased from the worklist of the secretary. Secretaries / Transcriptionists are able to do transcriptions more comfortable. On the other side they are more in control about their work. This will benefit the dictator, too.
   


5. The finished document will be automatically send to the predefined person (e.g. the original author). There are several possibilities to exchange dictations and documents between dictators and secretaries / transcriptionists: Network, FTP, email.
   

6. IT and Office Manager are also part of the concept: The whole software and single users can be easily setup, maintained and updated.